The City of Allen, Texas recently hosted a meeting to help local businesses win government contracts with expert, step-by-step guidance.
Are you a small business owner interested in winning government contracts but unsure where to start? You're not alone. Many local suppliers face challenges like limited resources, lack of experience, or simply not knowing these opportunities exist.
But in Allen, Texas, with a population just north of a hundred thousand, inspirational city leaders are taking action to close that gap.
Recognizing the economic power of buying locally, the City of Allen recently partnered with the Allen Fairview Chamber of Commerce, TXShare (a cooperative purchasing program from the North Central Texas Council of Governments), and Civic Marketplace to help local businesses compete for—and win—government contracts.
“By forming strategic partnerships, our city can provide local businesses with clear, simple, and valuable opportunities to participate in the procurement process,” said Rosanne Lemus, Purchasing Manager for the City of Allen. “This approach not only boosts our local economy, but also helps build a more resilient and connected community.”
Why Cooperative Contracts Matter for Small Businesses
One of the most impactful tools discussed at the event was cooperative contracting—a proven method that helps small businesses enter the public sector market without facing lengthy, complicated bidding processes.
Here’s how it works:
- A supplier joins a purchasing cooperative.
- The co-op runs a competitive RFP (Request for Proposal) process.
- Once awarded, the contract is added to a shared database.
- Government agencies can then purchase directly from that contract—no need to start a new RFP each time.
This system not only saves time for suppliers, but also increases exposure by making their contracts available to multiple agencies.
“Connecting with small businesses isn’t just good policy—it’s essential for innovation and resilience,” said Diane Palmer-Boeck, consultant for TXShare. “Cooperative contracts make it easier for governments to find great solutions while helping small businesses grow.”
More Ways to Build Relationships With Government Buyers
Joining a co-op is just one strategy. If you want to win more contracts, here are a few additional ways to build visibility and trust:
- Attend pre-bid meetings: Ask questions, show interest, and get on buyers’ radar.
- Network at local events: Connect with procurement officers and other suppliers.
- Deliver great work: Positive past performance speaks louder than any pitch.
- Ask for feedback: Whether you win or lose a bid, always ask how you can improve.
Strategies to Help Small Businesses Overcome Barriers
At the event, Brian Funderburk, former city manager of the City of Rowlett, outlined five smart strategies to help small businesses compete more effectively in government procurement:
- Form Joint Ventures
Partner with larger firms to share resources and strengthen your proposal. - Invest in Training
Build knowledge of procurement rules, compliance, and proposal writing. - Build Relationships with Local Governments
Stay engaged. A good relationship with procurement officers can unlock upcoming opportunities. - Provide Policy Feedback
Participate in public meetings and forums. Your input can help shape fairer procurement processes. - Create a Bidding Template
Streamline your workflow with a standardized bidding format that saves time and reduces errors. - Apply to Cooperatives
Winning a co-op award lets your contract be used by agencies beyond your own city or county.
How Technology Is Making Government Contracting Easier
The procurement process is evolving—and technology is helping level the playing field.
Civic Marketplace is one example. It brings co-op contracts such as TXShare and AFI’s into one searchable, user-friendly platform with full end to end functionality, so local businesses can:
- Save time with pre-vetted, ready-to-use contracts
- Expand their reach to buyers across the country
- Get discovered through smart search filters and matching tools
- Build trust by showcasing testimonials and examples of past work
- Stay in the loop with real-time alerts about new opportunities
Want to Win Government Contracts? Here’s How to Start Today
At the Allen event, Funderburk emphasized that local businesses don’t have to wait months to get started. You can take action today:
- Join a training program specific to your industry or region
- Create a compliance checklist to stay organized and accurate
- Engage with industry associations to shape better procurement policies
Allen Is Leading the Way
By hosting events like this one, cities like Allen are showing what’s possible when local governments invest in their business communities.
“When we connect with local businesses, we help them grow, create jobs, and strengthen our economy for the long term,” said Rosanne Lemus, Purchasing Manager, City of Allen.
Ready to Take the First Step?
Winning a government contract doesn’t have to be overwhelming. With the right knowledge, tools, and partners, your business can compete—and win.
Start your journey today with Civic Marketplace.
Schedule a consultation and see how your business can thrive in public procurement.
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